2008/2009 Auction
Published by Mrs. J. Connell (Tech) April 29th, 2008 in Announcements. MASKED MAGIC
2008-2009 Dinner Dance Auction
We are excited to announce that the 2008-2009 Dinner Dance Auction, MASKED MAGIC will be held on a new date, Saturday November 1, 2008. We are hoping that the date change will allow our SJA community to fully support this fundraiser. The November date makes for prime Christmas shopping, and allows volunteers to be more flexible with their time, rather than working over the Christmas break.
We are all blessed to have our children receive a faith-based, elementary education without the high-cost of a private, exclusive academic institution. SJA does not have a cost-based tuition. That is, our tuition does not cover the cost to run the school. So, we need to find creative ways to fund it. The auction is our best revenue producing fundraiser that helps keep the tuition down. Without the auction, our tuition increases would be significantly higher. We genuinely need your help to continue the auction’s great success. We need to maintain the quality, the dignity and the excellence of our school’s education. As a volunteer we can give our children a great example of stewardship and sacrifice. Everyone has something to give. We are asking all of you to participate in a way that feels right for you. The more volunteers, the easier everyone’s job will be. We are already off to a great start!
There are several ways you can volunteer. Please rate your top three choices on the attached volunteer form and return it in the Wednesday envelope.
We’re going to have a lot of fun this year. We’d love for you to join us!
If you have any questions please e-mail or phone Jennifer Benish at tbenish@sbcglobal.net or 630-964-2833.
Questionnaire Feedback
Thank you to everyone who completed the auction questionnaire. Your input will be helpful in planning not only next year’s auction but auctions to come. Overall, respondents were satisfied with the event. A number of people would like to see the auction held at a new venue and a more casual tone to the evening. A few others would like to eliminate the evening altogether and charge a fundraising fee to all SJA families. This idea has been discussed before but put-aside because such a fee is likely to put a financial strain on a number of our SJA families. At SJA we strive to provide a faith-filled education to all families, regardless of financial means. Finding a new venue that can accommodate 400+ people has shown to be more challenging than we first thought. Although we were unsuccessful at finding a new venue for this upcoming year, we will continue looking for the 2009-2010 school year. As you know, some changes require more time and planning than others, so changes will happen gradually from year to year. Thanks again for taking the time to give us feedback.
SJA AUCTION JOB DESCRIPTIONS
Committee Chair Person
Chairperson(s) of the Home, Health and Beauty section are responsible for overseeing and contributing to the acquisitions, write-ups, and assembly/wrapping of the silent auction baskets. S/he will help generate new, creative auction items for this section. In addition, s/he will ensure that deadlines are met and the committee remains on schedule. Chairperson(s) attend scheduled Committee Chair meetings to give up-dates on progress and seek out support if needed.
Acquisitions – Old Business
1.) Mail solicitation letters to businesses who have donated to your committee over the past two years.
2.) Make follow-up telephone calls to those businesses asking for a donation.
3.) Write-up a receipt for the donated item and send copy of receipts to your Computer and Hospitality persons.
4.) Pick-up donation or assign someone from your committee as “pick-up” person.
Acquisitions – New Business
1.) Call or stop into new businesses that have not made donations in the past and respectfully request a donation to the SJA auction.
2.) Provide them with the SJA Solicitation Letter and inform them that they will receive a receipt in the mail.
3.) Take the donated item at the time of pick-up later by request.
4.) Write-up receipt and provide copies to Computer and Hospitality person.
Reservations –
1.) Work with Decoration Committee Chair to select appropriate invitations with correct date, location, time, theme and dress code.
2.) Order invitations in August so they are available for distribution the Wednesday after Labor Day.
3.) Keep excel spread sheet with table assignments, paddle numbers, and check box for those electing express check out. Once complete send to Computer Chair for the final database.
Cash Raffle –
1). Obtain necessary license for raffle
2.) Work with Printer to print raffle tickets
3.) Advertise and sell raffle tickets through school, parish, and community
4.) Account for financial transactions
Bank Chair Person – please call Jennifer Benish at 630-964-2833 for a detailed job description.MASKED MAGIC
2008-2009 Dinner Dance Auction
Volunteer Form (Click here)
